Effective Practices in Technology Project Delivery

,

By focusing on five things, you will  begin delivering projects more effectively and build a better “project culture”. We understand that effective project and program delivery is vital to support the agenda of and organization and that good project management is a critical business skill.  Even in the challenging climate, typically the demand for projects exceeds the capacity to deliver. In addition to good project management, organizations need to effectively manage a portfolio of projects. Different groups within the organization compete for scarce resources and priorities and needs change over time. Too often, we see the same set of issues go wrong in project delivery and we also see the most mature organizations succeed across a number of dimensions. These successful organizations are, in particular, strong at linking projects and programs to business strategies, establishing strong cases for change, and maintaining a good “project culture”. Success is less about the fact that a set of project management standards exist, it has more to do with the quality and commitment of people, the collaborative culture of project delivery (business and technical)  and the maturity of ingrained project delivery practices within the organization. Some of the problems we often see include:

  • Objectives not clear and agreed – too often projects begin without clear direction or alignment on outcomes, business value and scope. No Charter exists that clarify the rationale for the investment and the outcomes expected.
  • Approach is wrong – teams have not taken the time to plan an overall approach that considers the impacts and objectives. The business and  technology change are not fully considered and the approach (e.g. waterfall vs iterative) often does not match business goals and technical requirements.
  • Change not fully considered – a great deal of misunderstanding and confusion occurs within teams and across organizations when program and project objectives and approach are not well communicated and the impact on business is not well understood and managed.
  • Resource not aligned – projects too often begin without the benefit of having the right skill sets and adequate levels of resources on the team. Part time assignments and cutting corners often leads to a lack of progress and late, over-budget delivery.
  • Inadequate project control – the core aspects of maintaining a project schedule, budget and resource tracking is too often poorly managed. Projects lack risk and issue management procedures and quality and acceptance processes . While this is often the first thing one thinks about when considering improvements to project delivery, it can’t be addressed by procedures alone. Good project control requires both the right procedures and the right people managing projects – bringing skills in client relationship management, scope management as well as the mechanics for project control.

So, how can you ensure improvements in project delivery?  The answer is in focusing on an the end-to-end approach of portfolio management, ensuring business change is managed, and delivering on objectives with a credible projects culture: 1) Manage the project portfolio: Before you even begin, ask yourself the question; Should we be doing this project? Successful organizations manage a portfolio of projects well and understand the interrelationships and architecture impacts.  They also establish the clear linkage between projects and business strategies. 2) Architecting the solution and approach:  the project approach and timeline must reflect a complete understanding of both the business and technical aspects – and clarify how the project will be delivered around milestones and collaborative working. Successful projects are characterized by the right mix of management, technical and business skills, as well as the underlying infrastructure. It is also important to select technologies based on business need rather than technology elegance. How well does the solution design fit with the organization-wide systems architecture? Ultimately, a well designed solution that ties into the overall enterprise model will deliver far greater value to the business – as long as you consider the business needs for time-to-market. 3) Setting up proper resourcing and commercial structures: How should the project be sourced? What are the critical skills and specializations? What existing solutions could accelerate the project delivery and improve quality? Who should you engage?  Ensure that you have structured and effective commercial and service interface arrangements with your partnering suppliers. 4) Delivering Change:  Most technology projects are 20% about technology and 80% about business change and adoption. You can’t skip the steps in delivering change- ensuring the project is rational and the case for change is clear and agreed, making sure the project is ready with the structures and plans for success, delivering the project well- with both the business and the project teams, and importantly – making the delivery stick by embedding the changes in the organization. 5) Project Control: How effective are team members and time allocations? Use clearly defined procedures appropriate with to the project objectives. Be pragmatic, rather than bureaucratic. Manage to quality and benefits, while effectively tracking and communicating time and budget with the right set of technology tools and reporting. Successful delivery of technology projects is about more than implementing project management procedures and controls. Successful organizations effectively manage the complete portfolio of projects. They also have more then a set of standards, they have the right people with the good delivery skills, values and collaborative working styles to ultimately build a “projects culture”  within your organization.

Semantic Technology is Real

,

Semantic technology addresses the data-explosion problem by providing more intelligent ways to search, sort, and filter data based on  business and user relevance. So, what is Semantic Technology? Here is what Tim Berners-Lee stated as a vision back in 1999: “I have a dream for the Web [in which computers] become capable of analyzing all the data on the Web – the content, links, and transactions between people and computers. A ‘Semantic Web’, which should make this possible, has yet to emerge, but when it does, the day-to-day mechanisms of trade, bureaucracy and our daily lives will be handled by machines talking to machines. The ‘intelligent agents’ people have touted for ages will finally materialize.” Semantic Technology is often referred to as “Web 3.0”.  At it’s core, Semantic technology is a new and more innovative way data is created, stored, and exchanged.  Instead of the classic relational approach, where data is used in a software application based on its relative position in a tabular framework, semantic data is created with embedded meaning. This meaning is assured by creating the data using a pair of standards called the Resource Description Framework (RDF) and the Web Ontology Language (OWL). RDF creates flexible data, free of the tabular constraints of the relational approach. OWL defines ontologies, which are domains of described data relationships. Semantic technology mates RDF’s flexible data with OWL’s intelligent descriptions, which results in “smart data”. With smart data, the user can experience data’s utility within context. With data in a semantic format, a variety of new IT capabilities become possible.  Because the data is self-describing (has meaning) there is much greater flexibility in designing, modifying, and changing semantic applications. This will help address several major challenges facing IT today.

  • Developing applications that support event-based processes
  • Capturing data “in flight” and acting on its content in the context of the current business environment
  • Discovering, adapting, composing, and automating the services scattered both inside and outside of an organization
  • Extending the potential of SOA and driving down the costs of application maintenance
  • Designing and implement solutions without relying on IT

Advanced semantic middleware frameworks are being created by software leaders like Cambridge Semantics (Sean Martin and Lee Feigenbam ) and architected by colleagues at CrossTech Partners including Colin Britton, John Saber, and TJ O’Connor. Cambridge Semantics has also developed a powerful set of solutions to unleash data from the 1,000s of spreadsheets being used across enterprise clients and dramatically enable data collaboration. Best practices and development models are becoming increasingly available, making semantic technologies more accessible to a broader group of developers.  As these technologies move from the “third circle” (bleeding edge) to the “second circle” (today’s innovative technology)  we can fully implement compelling new solutions for advanced search and relevance engines for information access. We can integrate these new applications with social software and deliver compelling new experiences for big brands and their audiences. Lee Feigenbam is a contributing author to this article.

Rationalize Your Communications Technology: Cut Costs & Improve Impact

,

I am working with a global financial services company that needs to overhaul its portfolio of communications technology. These include  their public/customer facing web sites to intranets and broadband communication services serving their internal associates across functional areas. To add further complexity, this is a global organization across time zones embodying different cultural norms and styles of communication along with different languages. Typical of many organizations, the communications technology portfolio has grown out of different business organizations that have changed and been re-aligned over the years. While IT has been working hard all along to deliver and manage a set of solutions that align with business needs, the changes in business structure and focus has increased the “value gap” over time and resulted in a highly disparate systems portfolio that can no longer support the business. Multiple email systems, disparate intranet channels and internal web sites, experimental broadband video services, third party communication platforms, and multiple public facing or customer-specific web sites have been deployed across the businesses have created a complex communication portfolio making it impossible to deliver a consistent and timely brand message to either the internal and external audiences. What’s the solution?  They need a rational communications technology portfolio and the governance structures to manage it well over time. A rational communications technology portfolio is characterized by a number of elements:

  • Aligned with audience – communication channels respond to the needs and consumption patterns of the target audience
  • Consistent and rationalized – where possible, platforms are based on common standards and shared globally
  • Embracing new media – methods and mediums stay consistent with current new media practices and technologies
  • Appropriately governed  – portfolio and policies are monitored and adjusted for performance

To help them define a strategy, we are pursuing a five step process:

  1. Understand audiences and messaging strategies along with new media and “web native” delivery opportunities
  2. Inventory and assess the existing portfolio with characteristics about the user audience, technologies being used, costs and commercial arrangements, business importance and functional quality
  3. Build a case for change and align support from top management
  4. Define an achievable road map that embraces common architecture standards and appropriate technology solutions and services
  5. Implement governance structures including sourcing models, policies and procedures that mitigate technical diversity

The benefits of a rational communications technology portfolio come from both cost reductions and communications impact. We have seen cost reduction from 15% to 35%+ through the elimination of duplicate systems and related support costs while dramatically simplifying and unifying communications. By embedding a portfolio governance process, they will have a common language to explore and resolve issues around application rationalization planning. Maintaining an application inventory will  support future planning and decision-making and provide a consistent framework to analyze performance, effectiveness and progress

Six Steps for Digital Marketing

,

At a recent event, I was asked by the Boston Business Journal to comment about trends in technology that may impact the Boston metro area in this difficult economic cycle. I described two competing trends – a positive macro trend we see around the seismic shift in spending from traditional media  to digital media and a negative micro-trend of increasing day-to-day pressure on spending on current marketing programs. The overall macro trends support a move toward digital media and new marketing strategies which help drive down the costs of marketing, sales and lead generation and enhances relationship selling throughout the buy-sell cycle.  Traditional marketers offer strong brand identity and creative thinking, but we need more linkage between marketing and sales and better systems to synchronize with the sales process.  We need to embrace the principles of permission marketing and “opt-in” lead collection that are tightly aligned with the buy-sell process.

So what are the strategies?
Here are six steps you can take to build an integrated sales and marketing program “on steroids”:

First, understand audience. Starting with the existing customer base, segment your audience (customers and target customers)  into logical groups and align the marketing approach to each segment.  Understand what each of the audience segments really want so you can tailor your content and better connect.  We recognize a shift in power from the company to the customer and need to recognize that the customer now has controls at his/her fingertips. The customer expresses their intentions every time they go online and type in key words into a search engine. You can educate this audience in a very crowded space.  Begin by mapping audience segments to understand their needs.

Second, align marketing to the sales cycle. Each individual will be at a different stage in their personal buying life cycle. Align your marketing channels and strategies to each stage of the buy-sell cycle. Here is a typical buy cycle: explore… learn… interact… review… acquire… use.  Map communication channels and strategies to the buying cycle:  attract… engage… educate… transact… fulfill… support…  Spend most of your face-to-face time and money on the later stages of the buy-sell cycle and use digital channels to nurture opportunities in the early stages of the buy-sell cycle. I call this a Nurture Program.

Third, embrace new media.
New media helps engage an audience with quality interactions and compelling experiences. These strategies drive influence at a lower cost. The audience can “opt-in” to the conversations qualifying themselves as interested in solutions.  New media will also enhance awareness and “buzz” by accelerating conversations across the social web. Outreach to bloggers and engage in forum discussions where your products and services are being considered. Use Webinars, Twebinars, and YouTube videos to deliver content that reflects your expertise or value and build a brand identity. For selected audience segments, offer a velvet rope community – a tailored private channel of conversation and information delivery tailored to the unique interests of the targeted audience. Use these channels to build a special relationship with this invite-only audience and keep this segment tightly connected to your brands and offerings. Careful, we can only participate in a finite number of social and collaborative networks, so you may need to determine whether to build your own community or engage in one that already exists – or both. With your own community, you can build strong relationships – just set the right expectations about the level of engagement you should expect.

Fourth, use digital channels to nurture your audience
. Your web site(s) should engage users with usable content and be visible to the search engines based on your key words.  Sites and landing pages must be optimized and have conversion points so that your visitors can easily “opt in” to engage in a dialog about areas of interest.  Blogs offer more dynamic and current content and increase the visibility and relevance of your area of expertise. I wrote a blog post two weeks ago and my post was on the first page of Google search results for the key words “application rationalization:. You also need to embrace the mobile web by ensuring your site is WAP enabled – and if it makes sense for your business, build an iPhone or Blackberry application!

Fifth, don’t give up on face-to-face.
Digital does not and should not replace the value of face-to-face interactions with your community. Events and meetings are an effective way to build a network, provide education, nurture opportunities and develop sales leads. Just like a visit to your web site, a registration at an event is a declaration of intent.  Your goal is simply to deliver on that intent no matter what part of the buy-sell cycle the individual is on. Provide education, engage in a business discussion, and convert the opportunities. The key is to deliver a compelling event experience end-to-end.

Sixth, gain audience intelligence with data management.
You need to understand your audience yet traditional CRM methods are outdated. CRM is limited to your “known” audience of prospects and customers. CRM is being replaced by what we call Market Relationship Management. Today, you need to understand the broader market –  the complete audience of known and registered  community and those that are connecting to your brand through social media sites and RSS subscriptions. You may not have all the details for this wider audience, but an effective listening and intelligence platform will give you needed insights about the sentiments in the social web.  You can use this data and historical trends to target in more effective ways. By linking these systems to your sales process, you will be in a position to  focus your sales energies on the audience members that have chosen to engage in conversations with you – these are your most qualified opportunities. In summary, for full disclosure, I am Red Sox fan, so perhaps I am not the biggest A-Rod fan.  However, I do like “steroids” when it comes to accelerating a marketing strategy.  If you embrace a digital strategy that ties marketing more closely with the sales process and engage the wider social web to nurture your audience intelligently – your sales with increase and costs will go down. Good luck and good selling..!

Learning from A-Rod: Putting Marketing on Steroids

, ,

As A-Rod has taught us, steroids accelerate performance – MVP seasons!

No matter what your view of A-Rod (I live in Boston, so I don’t have to go far to get an opinion), we can see that steroids can drive performance. While we may not want to use this controversial approach,  there are some things we can do to drive the performance of  our marketing spend by better connecting marketing with sales and embracing digital strategy.

 

At a recent event, I was asked by the Boston Business Journal to comment about trends in technology that may impact the Boston metro area in this difficult economic cycle. I described two competing trends – a positive macro trend we see around the seismic shift in spending from traditional media  to digital media and a negative micro-trend of increasing day-to-day pressure on spending on current marketing programs. The overall macro trends support a move toward digital media and new marketing strategies which help drive down the costs of marketing, sales and lead generation and enhances relationship selling throughout the buy-sell cycle.  Traditional marketers offer strong brand identity and creative thinking, but we need more linkage between marketing and sales and better systems to synchronize with the sales process.  We need to embrace the principles of permission marketing and “opt-in” lead collection that are tightly aligned with the buy-sell process.

So what are the strategies?
Here are six steps you can take to build an integrated sales and marketing program “on steroids”:

First, understand audience. Starting with the existing customer base, segment your audience (customers and target customers)  into logical groups and align the marketing approach to each segment.  Understand what each of the audience segments really want so you can tailor your content and better connect.  We recognize a shift in power from the company to the customer and need to recognize that the customer now has controls at his/her fingertips. The customer expresses their intentions every time they go online and type in key words into a search engine. You can educate this audience in a very crowded space.  Begin by mapping audience segments to understand their needs.

Second, align marketing to the sales cycle. Each individual will be at a different stage in their personal buying life cycle. Align your marketing channels and strategies to each stage of the buy-sell cycle. Here is a typical buy cycle: explore… learn… interact… review… acquire… use.  Map communication channels and strategies to the buying cycle:  attract… engage… educate… transact… fulfill… support…  Spend most of your face-to-face time and money on the later stages of the buy-sell cycle and use digital channels to nurture opportunities in the early stages of the buy-sell cycle. I call this a Nurture Program.

Third, embrace new media.
New media helps engage an audience with quality interactions and compelling experiences. These strategies drive influence at a lower cost. The audience can “opt-in” to the conversations qualifying themselves as interested in solutions.  New media will also enhance awareness and “buzz” by accelerating conversations across the social web. Outreach to bloggers and engage in forum discussions where your products and services are being considered. Use Webinars, Twebinars, and YouTube videos to deliver content that reflects your expertise or value and build a brand identity. For selected audience segments, offer a velvet rope community – a tailored private channel of conversation and information delivery tailored to the unique interests of the targeted audience. Use these channels to build a special relationship with this invite-only audience and keep this segment tightly connected to your brands and offerings. Careful, we can only participate in a finite number of social and collaborative networks, so you may need to determine whether to build your own community or engage in one that already exists – or both. With your own community, you can build strong relationships – just set the right expectations about the level of engagement you should expect.

Fourth, use digital channels to nurture your audience
. Your web site(s) should engage users with usable content and be visible to the search engines based on your key words.  Sites and landing pages must be optimized and have conversion points so that your visitors can easily “opt in” to engage in a dialog about areas of interest.  Blogs offer more dynamic and current content and increase the visibility and relevance of your area of expertise. I wrote a blog post two weeks ago and my post was on the first page of Google search results for the key words “application rationalization:. You also need to embrace the mobile web by ensuring your site is WAP enabled – and if it makes sense for your business, build an iPhone or Blackberry application!

Fifth, don’t give up on face-to-face.
Digital does not and should not replace the value of face-to-face interactions with your community. Events and meetings are an effective way to build a network, provide education, nurture opportunities and develop sales leads. Just like a visit to your web site, a registration at an event is a declaration of intent.  Your goal is simply to deliver on that intent no matter what part of the buy-sell cycle the individual is on. Provide education, engage in a business discussion, and convert the opportunities. The key is to deliver a compelling event experience end-to-end.

Sixth, gain audience intelligence with data management.
You need to understand your audience yet traditional CRM methods are outdated. CRM is limited to your “known” audience of prospects and customers. CRM is being replaced by what we call Market Relationship Management. Today, you need to understand the broader market –  the complete audience of known and registered  community and those that are connecting to your brand through social media sites and RSS subscriptions. You may not have all the details for this wider audience, but an effective listening and intelligence platform will give you needed insights about the sentiments in the social web.  You can use this data and historical trends to target in more effective ways. By linking these systems to your sales process, you will be in a position to  focus your sales energies on the audience members that have chosen to engage in conversations with you – these are your most qualified opportunities. In summary, for full disclosure, I am Red Sox fan, so perhaps I am not the biggest A-Rod fan.  However, I do like “steroids” when it comes to accelerating a marketing strategy.  If you embrace a digital strategy that ties marketing more closely with the sales process and engage the wider social web to nurture your audience intelligently – your sales with increase and costs will go down. Good luck and good selling..!

Application Rationalization: Moving to a Second Circle Portfolio

,

I wrote a few weeks ago about strategic outsourcing and technology rationalization. Today, I am sharing some further views on successful technology portfolio assessment and a transformation strategy to Second Circle Technology ™. As the economic downturn continues we are seeing and increasing number of companies looking at cost reduction through application portfolio transformation. Application transformation with Second Circle Technology drives more flexible and lower cost while legacy systems constrain IT’s ability to meet business needs. We have seen reductions in cost that range from 15% to 30% of IT spend.  At the same time, legacy application portfolios constrain the ability to meet business needs. Some of the typical constraints are:

  • applying systems and processes consistently throughout the company
  • adapting quickly enough to address changing business needs
  • ensuring the skills needed to make critical changes to systems

There are also inhibitors that make changing the application portfolio a challenge:

  • Users have grown up with ‘their’ application (often built in-house) and are very protective over them
  • Users perceive risks from the fear of unknown while others dislike possible loss of exclusive ownership/control
  • Change may appear to be more manually intensive to the users than the existing applications
  • Technologists push new technology based on personal interests and to develop their own skills and market value
  • Organizations lack an effective approach to maintaining an effective portfolio and demonstrating how all the pieces fit together.

We see many instances where companies fail in their efforts to transform their application portfolio. Often, there is insufficient up front focus  securing business sponsorship and commitment. Transformation to a new or updated application portfolio is complex and there is an insufficient focus on the culture changes and buy-in needed to support the new approach. If you are trying to assess your application portfolio, you must ensure the transformation is driven by the business strategy – establish the business vision, leadership and sponsorship required to drive the program. When evaluating each application in the portfolio, you can use a structured analysis to select the most appropriate transformation approach. Begin with an inventory of applications and an overall mapping of how systems all fit together. From that point, you can assess each component of your architecture for the right strategies. Once the overall view is in place, you can make decisions at the application level. Options include:

  • No change to current systems – leave current situation apart from routine support and maintenance
  • Incremental enhancement or “bolting on” extensions to existing systems/architecture or “ring-fencing” legacy applications
  • Replacement with a Software Package – use best of breed commercial off the shelf package or combination of packages to replace existing systems
  • Replacement with a Custom Developed Application – replacement of existing systems with new, purpose-built applications
  • Outsource with an on demand service provider– pass applications, infrastructure or development to a 3rd party. This is particularly popular with the advent of cloud computing and service provider expertise.

To ensure success, make sure you treat your initiative as a business change program – put in place the required capabilities, skills and resources to deliver the transformation, define and communicate your approach.

Information Nirvana or Information Overload? Information and Content Management Revisited

,

I thought about some of the interesting work we are doing with innovators and decided to dust off and update this article that I originally wrote in 2003. Not surprisingly, basic opportunities and concepts have not changed too much so I decided to re-publish it with a few updates. What HAS changed? Certainly the jargon has. I am sure you have heard these: “Inboxing” is now when a relationship of Facebook has progressed from the Wall to 1:1 communications to direct “inbox communications”!…. “We’re inboxing” – cool.. “Friending” and “Unfriending” even “Facebook Stalking” ouch… From an enterprise user audience perspective, when we think about the information we access and seek, let’s imagine the future. We experience a single intuitive interface to the content and services that we need and want in our daily lives. We access personalized entertainment, news, information, services and messages easily using the right medium. Our personalized network understands our preferences and the available knowledgebase while maintaining our privacy.

Perhaps this feels like a utopian vision – too far into the future to be actionable on today’s agenda. However, new technologies in the social web and information management within corporations now allow us to deliver against this vision. Content and services can be filtered for relevance and personalized so that your audience; readers, employees, customers, and partners can experience a focused set of multi-media content. Effective information management delivers significant business value by increasing productivity of the knowledge worker and engaging target audiences. Also companies realize strategic advantage by leveraging intellectual assets and being up-to-date on relevant industry knowledge. As Metcalfe’s Law states, “The power of the network increases exponentially by the number of computers connected to it. This law is often cited as a key driver for the explosive growth of the Internet. The more users on Facebook, the more conversations and connections we have. The more readers of a blog post, the more social sharing, syndication and value. However, Metcalf’s law also contributes to diminishing productivity within an enterprise.

Why?

We have limited ability as humans to deal with the spiraling number of information choices and the myriad of channels all vying for our attention. The mountain of information available to us is vast and growing. Google indexes around billions of web pages. The deep web is estimated to be 500 times larger. Daily e-mail traffic is measured in multi-billions of messages per day. The web gets searched over a billion times every day. Add telemarketers, spam, radio, TV and newspapers to these channels and the amount of information we see is stifling. Information overload is a daily trial. While information is a critical asset and source of competitive advantage, most companies have not deployed systems to deliver content and knowledge to their target user audience. Only a small fraction of information is fully relevant to the user. RSS feeds and content syndication help, but the problem still exists:

  • 1000s of irrelevant e-mails
  • Intranets that are hard to use
  • Feeds with irrelevant content
  • Wasted internet searches

I estimate the cost to productivity ranges from a 5% loss in dealing with spam, to as much as a 20% loss in research and analysis. However, new technologies are delivering compelling new ways of information access – ranging from social relevance and voting (e.g. Digg) to more advanced (big “S”) Semantic Technologies where information resources can be pre-filtered with specific Ontologies. What are some issues preventing companies from successfully deploying an effective information network?

The first obstacle is the lack of vision and commitment. Companies have failed to recognize and communicate the priority of a unified information management model preferring instead to allow disparate initiatives and systems to emerge across the enterprise. While there is value in deploying solutions close within business areas, when looked upon as a whole, these disparate systems compound the information management problem and fragment the corporate culture.

A second challenge is a lack of focus on user-centered design. Companies have had mixed success in truly understanding what will make a user truly engage in a new information service. Too often information is organized without an eye toward user intent and information architecture. Search is typically broad and text based, rather than data-driven. RSS is also not fully filtered and based on both relevant ontology and social / peer ratings. Advanced content management and web services technology are critical enablers to a personalized user experience and should be adopted as enterprise standards. These need to be taken to another level with advanced semantic search and relevance engines.

Finally, companies are failing to recognize that technology solutions only address the visible information management challenge. A successful information network within an enterprise or community requires an operating model to organize the publishing process and encourage semantically-aware user generated content and an effective ingestion of external content relevant to the community. What are the steps you should take?

1. Begin with a top-down information strategy
2. Design around the user audience experience
3. Define a sustainable business operating model
4. Use Second Circle technologies (like Semantic Technology and Social Relevance)  for innovative information acquisition, access and display

Feel free to comment, and contact me if you would like to discuss your information and audience content strategies.

Driving Down Costs with Strategic Outsourcing and Technology Rationalization

,

With this economic turmoil in the last month, I am seeing a dramatic shift in focus from building and growth to efficiency and cost reduction. These times are similar periods in each of the last three decade when we faced similar challenges. I thought about which strategies to dust off and use now to help deal with these economic realities.  Two winning strategies are outsourcing and technology rationalization. When approached the right way, these strategies rapidly deliver cost reduction, but also improve service delivery and differentiation. So what are the options? When companies start to consider ways to reduce costs, there are some typical strategies they consider:

  • Recruitment freeze / Budget reductions – The challenge: This can create an unbalanced employment profile
  • Supplier Renegotiation – The challenge: This is a good strategy, but takes time and requires knowledge of and monitoring of total business spend
  • Process Re-engineering – The challenge:  This also takes time and requires access to best practice skills, also the time to full payback can be extended
  • Strategic Outsourcing – The challenge: With Outsourcing you need a service management process to manage the relationship. you might also face resistance among management
  • Central Service units – The challenge:  The approach can work well, but can go against culture and can take time to implement.
  • Rationalization of IT Applications – The challenge: This is a solid approach to consider continuously, there will be some one-time costs for integration and decommissioning of applications.

I think the two that work particularly well in times like these are Technology Rationalization and Strategic Outsourcing. Both of these strategies can actually enhance your market growth and service strategies while reducing costs. Some obvious areas to focus on include:

  • Technology Infrastructure
  • Procurement Processes
  • Marketing Platforms and Digital Channel Management
  • Corporate Events and Meetings
  • Redundant and Overlapping Applications

I would start with Rationalization – this way your Outsourcing strategy will be more directed. Plus, sometimes, Outsourcing is the weapon to drive Rationalization! Step 1, Rationalize Technology Portfolio Over time, we add on to our application portfolio and create a kluge of systems that inhibit users (internal and external)  from consistent access to the information and services they need. As an example, too often Marketing technologies touch your audience in multiple inconsistent ways and are not underpinned with a single view of the audience, effective community, web 2.0 experience and isnights through data management. Technology rationalization is a first step in creating an overall technology architecture that aligns with your business model. Benefits include:

  • Drive down costs and total cost of ownership for redundant applications
  • Streamline audience experience and audience intelligence with rationalized systems portfolio
  • Drive simplification and increase productivity
  • Rationalize project portfolio aligned to business drivers
  • Consolidate contracts
  • Rationalize licenses

Step 2, Outsource Strategically Clients still look to outsourcing to reduce costs and enhance shareholder value, but there are many other reasons to outsource. When done strategically, Outsourcing can and should enhance your growth strategy. Some benefits include:

  • Improve Cost predictability
  • Focus on Core business
  • Consistency in delivery with reliable outcomes
  • Flexibility to address to market changes
  • Access best practices and re-focus on differentiation
  • Gain access to specialist skills
  • Improve quality of service

Get started by answering a few questions.

  • Are you spending too much on an application portfolio that is not well integrated or aligned with your current business strategy?
  • Are there options to consolidate application systems and drive business value?
  • Is the organization ready to consider strategic sourcing options?
  • Which areas of the business portfolio can be better managed through a strategic sourcing relationship?
  • How much can be saved through thoughtful rationalization and sourcing strategies? How much can be gained?

ITEC Keynote – Web 2.0 Inside and Outside the Firewall

,

I enjoyed a trip to Philadelphia last week to attend the ITEC Conference . I spoke at two sessions on Thursday, here is a summary. Session 1 Second Circle Web 2.0 and New Marketing Metcalf’s Law – The value of a network is proportional to the square of the number of connected users We are in a new digital ecosystem and the search box is the new window to our intentions:

  • 112M million blogs
  • Bloggers are mainstream
  • 2,700 Social networks
  • 1.5 million photos added to Flickr daily
  • 4 million daily Twitter messages
  • Average age of evening news viewer: 60

As Chris Brogan has shared many times, there is a new information model: Information must be: Dynamic, Localized, Atomized, Relevant, Mashable, Mobile, Shareable Web 2.0 is a jargon term and overused, but it still is understood as representing a wide range of new technologies that share some common principles: Participation Social Software Mobility Folksonomy The Long Tail We talked about the following technologies that can transform new marketing and PR: Blogs Microblogging RSS, Content Aggregation and Syndication Wikis Session 2 – Web 2.0 for KM & Collaboration The second talk focused more within the enterprise and discussed how similar technologies are having an impact with team collaboration and innovation. Companies are realizing the benefits in using Second Circle tools for KM and Collaboration. However, there are some key differences inside and outside the firewall. Need for security Firewalls restricting access to social networks Regulations/ Sox prevents transparent communications Mix of public and private networks for content Rich new media impacting network performance Documents buried across servers and desktops Culture doesn’t support blogging and sharing views Can’t establish my personal presence and profile online Not using RSS to keep track of my information resources Access expertise across all my networks – work / personal KM & collaboration drives innovation, participative decision making, and information access, and colleagues access across an organization: Driving efficiency and lower costs Enabling distributed, networked businesses Delivering innovation and speed to market Supporting flexible working Knowledge as a distinct factor in market value Low cost open networks and services Generations of tech-savvy digital natives. A case study in life sciences pointed out four key strategies: Building customer relationships Enhancing the work environment Achieving competitive advantage Ensuring compliance and security We talked about the following technologies and how they are being used “inside the firewall” to drive value. Profiles & Expertise Location Corporate Blogs Wikis Document Management Search RSS, Alerts & Messaging Team Collaboration Some advice: Support your “Digital Natives” Foster Grass Roots Adoption – Participation Use Tagging Strategies and Folksonomy over overly burdensome taxonomy models Adopt light weight but clear procedures and policies for Information Management Governance, Security Contact me at CrossTech Partners if you want to learn more from the presentations: jstone@crosstechpartners.com